We are hiring!

We are looking for an entry-level event coordinator assistant to join our growing team. Assistant will support the President and Director of Business Development, as well as assist in planning and executing events and fundraisers.

Primary Role
Administrative Assistant
o Assume receptionist duties, answer phone, route calls, and take messages.
o Assist with completion of necessary reports as requested.
o Distribute incoming mail and prepare outgoing mail.
o Arrange meetings, prepare agendas and take minutes at team meetings.
o Support business development through Internet research
o Assist staff with administrative duties as requested

Association Management (manage the day to day operations of non-profit associations)
o Learn about the various associations we manage
o Respond to emails and handle Board Member requests
o Manage memberships
o Process payments via credit card and check

Event Planning
o Event registration and preparation of event packets
o On-site support and trouble-shooting at events

Secondary Role
Junior Event Planner
o Research venues and vendors for events
o Conceptualize unique event ideas
o Attend meetings to pitch event ideas to existing and prospective clients

Key attributes for the new hire include:
o Excellent verbal and written communication skills
o Word, Excel, PowerPoint, Adobe Illustrator proficient. PhotoShop a plus
o Ability to take direction and complete tasks upon request
o Ability to work independently and as a team in a small office environment.
o Organized with the ability to set tasks and meet deadlines
o Social and friendly attitude
o A go-getter with a positive attitude and tough skin
o Must have an entrepreneurial mindset

As you can see from our website, we are a small firm looking to expand and grow. We're looking for the right person to grow with us. Because the firm is small, personality and a connection at the interview is very important.

To apply, please email your resume and coverletter to Christina Weber at cweber@pentaevents.com.